Support Systems: #8 of Eight Disciplines for Planned Change
SUPPORT SYSTEMS
Joan Baez sang, “No man is an island, no man stands alone,” echoing John Donne’s “No man is an island entire of itself; every man is a piece of the continent, a part of the main.” There is fundamental truth in these powerful quotes, yet our Western culture has deeply socialized us into believing in a tacit philosophy of individualism and its attendant value on independence—as if there were such a thing. A belief closer to reality is that there is little or nothing of any significance that a single person has or can accomplish alone! When I offer this idea during one of my programs, I often get a question like, “What about an individual competitor like Usain Bolt?” He certainly runs (and wins!) his races alone. But could he have accomplished what he has without the support of several coaches, training partners, a manager, and parents who travel with him? I don’t think so. I generally view myself as a Lone Ranger; however, I don’t need to think very hard to identify the hosts that have been important to success. So today we explore support systems in two related flavors.
Critical Mass Support Systems
A systemic planned change effort will succeed when the support for that change reaches critical mass among the members of that system. The success of your planned change efforts depends on our ability to develop empowering partnerships across a full range of differences using the infinite perspective of power. This is the very essence of the work of effective leaders and organization development practitioners. Of course, coaching leaders, bridging communications gaps, managing conflict, developing accountability, and facilitating groups are a part of the process of building a support system to critical mass!
Personal Support Systems
The doingness of “coaching leaders, bridging communications gaps, managing conflict, etc.” requires conscious use of self, systems thinking, sound and current data, and the five other disciplines that this series has been exploring. However, applying eight disciplines to all of the tasks of managing change can be daunting. Those who choose to take on this task must develop strong personal support systems. I know that I cannot be trusted to consistently use myself effectively, to seek sound and current data rather than trust my assumptions and interpretations. Likewise, under a bit of stress I all too easily engage in win/lose power dynamics when curiosity would serve me better. Accordingly, my personal support system recruited from among friends, clients and students alike has the job of reminding me that I can get off automatic and become effective again when such is needed. They often need to be persistent when I become defensive, and they do because I’ve asked them to. Our personal support system needs to have a balance of comrades who share my concerns, friends who will console me, challengers who will challenge me, and role models whom I can follow. With such a support system conscious use of self and the other disciplines move within me toward deeper competence.
Change in human systems is never created alone. Support systems are required. An initial support system might be one or two confidants. This small informal group might evolve into a larger group willing to take direct action and contribute to the critical mass that is crucial to success. We cannot manage systemic change—or ourselves—alone. Develop support systems to help you strategize and operationalize your change strategy and to support you in using yourself effectively.
Learn to Make a Difference in the World of People, Teams, and Organizations http://bit.ly/zFCNfv
Empowerment: #7 of Eight Disciplines for Planned Change
Empowerment 
We all have the power needed to create and manage change within the systems (personal and organizational) of which we are members. However, many of us constrain our energy and power through antithetical belief systems. Often, we simply don’t believe that we have choices available to achieve the changes we desire. At times, our concept of what we want to change is too vague to be useful. Or, our energies are too dispersed to be effective. Regardless of the reason why not, what is needed is to empower ourselves. Unfortunately, others cannot do it for us–though they can support us in our self-empowerment.
Here is the definition we use for empowerment: Supporting self and others toward self-discovering their inherent ability to choose their behavior, emotions, thoughts, and beliefs on behalf of fully engaging themselves toward accomplishing their personal goals and those of their systems.
General Thoughts about Making Empowerment Work
1. Believe in your/their inherent excellence, our/their intrinsic worthiness.
2. Find a wider range of choices beyond “damned if I do and damned if I don’t.”
3. Focus on the present rather than the past or the future.
4. Beware problem-solving. Empowerment “teaches someone to fish;” problem-solving “gives a fish.”
5. Offer suggestions only to ensure that all options are being explored.
6. Ask, “How would you find out?” when “I don’t know” statements occur.
7. Support the other person, not our own ideas, experiences, or egos.
Specific Steps to Support the Empowerment of Others
1. Clarify goals.
2. Identify what is in the way of accomplishing the goal.
3. Check that one is operating from sound and current data.
4. Identify beliefs and conflicting thoughts that may be preventing goal attainment.
5. Keep the focus on empowerment rather than the obstacles and other players.
6. Offer suggestions to choose from.
7. Identify the decisions that need to be made among the available choices.
8. Identify the support system needed.
9. Identify a path forward of concrete next steps of time and place.
10. Check to see if the person has confidence in the path forward.
11. Offer encouragement. You’re done!
Marianne Williamson’s poem speaks to the essence of empowerment.
Our deepest fear is not that we are inadequate.
Our deepest fear is that we are powerful beyond measure.
It is our light, not our darkness that most frightens us.
We ask ourselves, who am I to be brilliant, gorgeous, talented, fabulous? Actually, who are you not to be? You are a child of God.
Your playing small does not serve the world.
There is nothing enlightened about shrinking so that other people won’t feel insecure around you.
We are all meant to shine, as children do.
We were born to make manifest the glory of God that is within us.
It’s not just in some of us; it’s in everyone.
And as we let our own light shine, we unconsciously give other people permission to do the same.
As we are liberated from our own fear, our presence automatically liberates others.
Learn to Make a Difference in the World of People, Teams, and Organizations http://bit.ly/zFCNfv
Learning from Differences: #6 of Eight Disciplines for Planned Change
Learning from Differences
Differences are the only sources of learning we have. Now, that’s a bold statement! Think about it. Can you think of something you’ve learned that didn’t come from something different? Some people think that I’m rather brilliant; however, if you put me in a room full of clones of me, there is nothing I can learn from any of them. I already know everything they know. I could learn from you though, simply because you are different from me in thoughts, beliefs, life experience, etc. If you can come up with something other than differences that we might learn from, please share in the “Comments” areas below!
For the moment, let’s go with the notion that differences really are the only source of learning we have. When used for learning, differences become the precursor of synergy, wherein the whole is greater than the sum of its parts; creativity, where something new is brought into the world; and the new productivity that can come from both synergy and creativity. Peter Senge in The Fifth Discipline wrote of “The Learning Organization” which became a popular goal that has only rarely been achieved. Why has such a worthy goal been so difficult to accomplish? Too often, however, differences are used too finitely to determine who wins and who loses. Without thinking too much, who wins if it’s more vs. less, top vs. bottom, or fast vs. slow? Who traditionally wins if we focus on white vs. black or male vs. female?
When stuck in a win/lose mode, differences are the source of wasteful power struggles or creativity-deadening conformity aimed at avoiding power struggles. Too often, organizations overvalue conformity—those with critical information or new or differing ideas are warned not to “rock-the-boat” making sound and current data a rare commodity. The Bay of Pigs and Challenger disasters are but two highly dramatic examples of this phenomenon. New, differing, and needed ideas are too often stifled by our need to be safe within finite organizational cultures.
The ability to learn from differences is a critical use-of-self and use-of-group skill for leaders and other change agents. It will support them in maintaining the systemic, non-judgmental perspective necessary to use the differences within their systems for the learning and synergy needed to collaboratively invent an effective change process. Given our socialized propensity toward operating from the finite perspective, this is more easily said than done. The infinite perspective helps as it allows change managers the support of strong and long-lasting partnerships and teams. Such support is doubly critical when the stress of change has moves us swiftly back to the traditional, conformity-oriented way of operating. With support a speedy return to learning from differences can then be provided as needed.
Learn to Make a Difference in the World of People, Teams, and Organizations http://bit.ly/zFCNfv
Infinite Power: #5 of Eight Disciplines for Planned Change
INFINITE POWER
Traditional change management approaches often call for identifying the person or people who are not in accord with a change project and fixing or replacing them with people who are. This process typically leads to a series of finite, win/lose power struggles that change little and waste much systemic energy on non-productive activities. Noting that win/lose processes will, in the long run, always generate lose/lose results, an alternative approach would be to focus on infinite, win/win change goals and strategies.
An important aspect of playing infinitely is to focus on changing the quality of relationships within the target system rather than trying to change or fix members who do not seem in accord with a proposed change. This is directly related to the processes of conflict management and team-building mentioned in previous sections.
Focusing on changing the quality of relationships rather than trying to fix or change people or groups of people minimizes the need for power struggles. When open, collaborative decision-making processes are used, most individual needs can be met while focusing on developing strategies and tactics aimed at the change goals.
I remember a situation in a high-value, light manufacturing company. The head of manufacturing was upset with the head of sales for bringing in an order that she couldn’t fulfill by the date promised with the personnel to which she was limited by a budget crunch. The sales manager insisted that that was what the customer wanted and that he was under pressure to increase revenue flow. Their boss, the general manager, gave me the job of helping them resolve their issues. I asked the boss if either of the constraints could be eased. He said, “No,” very politely, but firmly. I interviewed both parties to help get them into a listening mode by my listening extensively to them, so that both were feeling heard before meeting together. It took awhile for them to get past their self-righteousness and figure out that if they worked together they could short-circuit the issues they had with each other. The detail of “working together” was interesting: They decided to do monthly forecasts together and that a manufacturing representative would go along on customer meetings involving potential sales over a certain amount. Yes, it took three hours including lunch to work all of this out, and we created a process through which both could win in addition to the organization winning! With persistence, patience, and enough passion, infinite solutions are most always available!
Learn to Make a Difference in the World of People, Teams, and Organizations http://bit.ly/zFCNfv
Sound and Current Data: #3 of Eight Disciplines for Planned Change
An efficient and successful change process needs good information for effective planning and decision-making. Such a principle, though obvious, is sorely needed as a reminder against mistaking our assumptions for accurate information. Our needs for being “right,” being seen as “smart,“ for not wanting to rock the boat or upset the boss often overwhelm our need for sound and current data. Accordingly, many change efforts suffer from insufficient and inaccurate information while others fall prey to power struggles having to do with whose information is right and whose is wrong. A related pitfall occurs when the need for conformity inhibits needed information from coming to the surface.
An environment of openness, straight-talk, truth, and honesty can be built from effective conflict management and team-building processes. In these ways a safe environment can be created which is the only environment in which sound and current data can openly exist.
Learn to Make a Difference in the World of People, Teams, and Organizations http://bit.ly/zFCNfv